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Division: IGM-HR

Location: Toronto

IGM Financial Inc. is one of Canada’s leading diversified wealth and asset management companies with approximately $271 billion in total assets under managements.  The company provides a broad range of financial planning and investment management services to help more than two million Canadians meet their financial goals.  Its activities are carried out principally through IG Wealth Management and Mackenzie Investments. 

Under IGM Financial’s unique business model based on leading brands and multi-channel distribution strategy, we’re IG Wealth Management. For over 90 years of business, we have grown to become one of the largest most respected companies in Canada. We are a leader in providing the best advice, experience and outcomes for our clients, personalized throughout their lifetime.

At IG Wealth Management, our vision is to inspire financial confidence.

This is your opportunity to build a career with a leading organization where you can learn, grow and thrive both professionally and personally. We are proud to be recognized as one of Canada’s Top Employers by Mediacorp Canada Inc. for empowering our employees with the tools to thrive, while also providing resources to ensure physical and mental wellness were put front and center.

You will join a team that believes our success starts with the success of our clients, while working together as a team to realize our greatest potential.  You will join a team that strives towards excellence while developing and sharing skills and knowledge. You can make a difference for our clients, the world around us and be part of a team that cares. We are dedicated to offering a hybrid work environment when applicable.

IG Wealth Management is a diverse workplace committed to doing business inclusively – this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas.

 
The Human Resources Department at IGM Financial is looking for a Senior Administrative Assistant to join the team in the Toronto location. The successful candidate will provide administrative support to the Human Resources department.  The ideal candidate will be responsible for: 

Job Duties  

Provides confidential senior level administrative support services to the Human Resources Leadership team to include; 

Calendar management and scheduling of meetings 

Co-ordinating travel arrangements and preparing expense reports  

Providing support and acting as a resource on assignments 

Provides status reports on projects and other matters, tracks issues; prepares meeting packages and agenda, action lists, and minutes; organizes documentation (paper or electronic) 

Prepares correspondence, reports and presentations  

Coordinates scheduling of new employee onboarding for HR and prepares related materials 

Facilitates the set up of workspaces and equipment requirements 

Coordinates and helps to organize special projects and divisional/departmental meetings and other adhoc events as required 

Responsible for filing confidential paperwork  

Coordinating invoice payments  

Responsible for ordering office supplies and organizing departmental maintenance (copiers, facilities) 

Manage system access requests using SNAP 

Assist in the HR Connect mailbox by responding to employment verification requests, and other inquiries as time permits 

Providing back-up to the Executive Assistant, CHRO as required 

Qualifications:  

A minimum of 5+ years’ experience as an Administrative Assistant; experience working within a Human Resources team in a large firm is an asset 

Maintains a positive atmosphere and fosters an open-door philosophy 

Excellent communication skills, both verbal and written with excellent interpersonal skills to interact with individuals at all levels of the organization (bilingual in the French language is an asset) 

Service oriented with strong relationship management skills 

Ability to work independently and as part of a great team 

Ability to handle confidential information in a tactful and professional manner 

Exceptional technology skills and digital savvy; able to support becoming paper-free, utilizing technology for document management, team collaboration, etc. required 

Proficient with MS Office (Microsoft Word, Outlook and Power Point) at the advanced level, specific to PowerPoint using info graphics; intermediate Excel 

Flexible and able to perform in a fast paced, changing environment 

Outstanding organizational, planning and prioritization skills, and ability to multi-task to manage/prioritize multiple projects simultaneously required 

Ability to meet deadlines with strong follow-up skills required 

Please visit our career page by clicking on the following link: https://www.ig.ca/en/careers

We thank all applicants for their interest in IG Wealth Management; however only those candidates selected for an interview will be contacted.

IG Wealth Management is an accessible employer committed to providing a barrier free recruitment experience. If you require an accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.

Please apply by May 1, 2025.   

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