Summary
Description
The Team
The Records Management Team is a small, tight-knit group dedicated to managing records for a specific division within the Ministry of Social Development and Poverty Reduction. This team plays a vital role in supporting various projects across multiple teams, ensuring the proper handling of government records/information. They are responsible for managing Freedom of Information (FOI) requests, supporting with the storage and destruction of government records. In addition, the team helps other departments maintain compliance with proper records management practices, whether through digitization, secure storage, or destruction.
The Role
The Records Clerk position is part of the Operations Support Branch, which provides centralized operational services for the Service Delivery Division. This division oversees a large workforce and substantial budget, delivering essential income and disability assistance services to British Columbians. The Records Clerk is responsible for responding to requests for both physical and electronic records, ensuring that records management systems comply with relevant legislative and policy requirements. The role is integral in maintaining the accuracy and accessibility of records within the division, contributing to the efficient delivery of services to the public.
Qualifications:
Education and Experience Requirements
- Secondary school graduation or equivalent (GED).
- Three (3) months experience in records management.
- Three (3) months experience providing administrative support in an office setting.
Preference may be given to applicants with:
- Experience in core policies and procedures related to Freedom of Information and Protection of Privacy Act (FOIPPA), Information Management Act, records management practices.
- Experience using ARCS/ORCS.
- Experience using Content Manager 9.0.
- One (1) year experience in records management.
- One (1) year experience providing administrative support in an office setting.
WILLINGNESS STATEMENT
This position requires you to lift and move boxes weighing up to 30 pounds.
For questions regarding this position, please contact Kathy.Williams@gov.bc.ca.
About this Position:
Flexible work options are available; this position may be able to work from home up to 2 days a week subject to an approved telework agreement.
This posting is to establish an eligibility list to fill both current and/or future permanent and/or temporary vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.
The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.
How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.
Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.
Resume: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.
Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.
