CLK 15R – Office Manager

The Team:
The Permanency and Planning Administrative Team is a newly formed group dedicated to supporting key programs within the organization. The team is led by an Office Manager, who supervises four Team Assistants and one Office Assistant. This team works in close collaboration with a diverse range of professionals, including Collaborative Practice Facilitators, Out of Care Social Workers, Permanency and Guardianship Social Workers, Adoption Social Workers, Resource Social Workers, Team Leaders, and Directors of Operations. The team plays a vital role in providing administrative support to front-line Social Workers, who are responsible for delivering essential services to vulnerable children, youth, families, and communities. Their efforts are instrumental in ensuring the smooth operation of critical service lines.

The Role:
In this role, you will be responsible for providing comprehensive administrative support to program management and staff, as well as coordinating essential office functions, including human resources, payroll, records management, and facilities and asset management. Your work will have a direct impact on the citizens served, as you will be part of a forward-facing office that provides critical support and services to children, youth, and families in the South Fraser Service Delivery Area. This opportunity offers the chance to contribute to a newly established local service area focused on Permanency and Planning. The role encourages innovation and creativity, allowing you to bring fresh ideas to the table. You will also collaborate with another Office Manager at the same site, fostering a dynamic and collaborative work environment.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent.
• Minimum six (6) months’ experience as an Office Manager.
• Minimum six (6) months’ experience leading others.
• Minimum six (6) months’ experience providing administrative and financial support services for a group of staff.
   

Preference may be given to candidates with one (1) or more of the following:

• Six (6) months or more consecutive experience as a Clerk 15 Office Manager.
• Six (6) months’ experience with administrative responsibilities for specialized program areas:  Resources, Permanency and/or Adoption.
• Six (6) months’ experience using and training staff on the use of the following:
  • MIS (Management Information System).
  • CARIS (Community and Residential Information System.
  • ICM (Integrated Case Management system).
  • Records Management Systems (i.e. CRMS – Corporate Records Management System).
  • TALM (Time and Leave Management).
  • Security Access/MAC (Move, Add, Change) Requests.
  • CAS (Corporate Accounting System) Oracle System.

For questions regarding this position, please contact Pamela.Minhas@gov.bc.ca.

About this Position:
Flexible work options are available; this position may be able to work from home up to 2 days a week subject to an approved telework agreement.
An eligibility list may be established to fill both current and/or future permanent vacancies.
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.