Summary
Description
The Team
The Youth Forensic Psychiatric Services (YFPS) South Burnaby Region (BOC/IAU) team plays a critical role in supporting regional operations by handling administrative functions in accordance with policies, procedures, and legislation. Comprised of five members, including receptionists, office assistants, and a stenographer, this team collaborates with various professionals such as program managers, psychiatrists, and social workers, while ensuring timely report collation and distribution to the court, which directly supports the service delivery of YFPS.
The Role
The Regional Office Administrator plays a vital role in ensuring the smooth financial and administrative operations of the region, directly impacting service delivery and support to clients and staff. Candidates will be excited about the opportunity to contribute to a dynamic team, manage key financial functions, and help maintain organized and efficient administrative systems that support the ministry’s mission and objectives.
Qualifications:
Education and Experience Requirements
- Secondary school graduation or equivalent (GED).
- A combination of 5 years clerical/administrative support experience, education and/or training.
- Experience/training in keyboarding and/or word processing, spreadsheets, and/or other standard computer-based applications (i.e. MS Office Suite–Word, Excel, Outlook and Adobe Acrobat).
- Records management experience using an electronic case management system (i.e. CARIS, ICM,ARCS/ORCS, etc.).
- Financial experience including contract administration/ procurement functions.
- Administrative supervisory experience in an office setting within the last 5 years.
Preference Maybe Given to applicants with one or more of the following:
- Two (2) years administrative supervisory experience in an office setting within the last 5 years.
- Dicta-typing experience.
- Medical Office Assistant and/or Legal Administrative training and experience using medical, psychiatric and psychological terminology.
For questions regarding this position, please contact Rose.Kiddle@gov.bc.ca.
About this Position:
This position has full time on-site requirements.
An eligibility list may be established.
A Criminal Record Review Act Check (CRRA) and Enhanced Security Screening will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.
The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.
How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.
Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.
Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES – You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.
Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.
