Facilities Coordinator / Admin Assistant

Position Description:

This is an exciting time for CGI, and we want you to be part of it!

We are Canada’s largest independent information technology services firm, and even after over 40 years, we’re still growing and we need your skills, enthusiasm, and dedication as part of our team.We are looking for a well-spoken individual with exceptional customer service skills and a great attitude. CGI is currently accepting applications for the support level position of Facilities Coordinator / Admin Assistant.

Your future duties and responsibilities:

Your future duties and responsibilities will include, but are not limited to, the following:

• Direct, co-ordinate and supervise all relevant trades people for cleaning, repairs and maintenance to ensure a consistently clean and well-maintained office
• Maintain email distribution lists
• Establish and monitor effective tracking of cubicle and office master keys
• Addresses member facility complaints or issues in a timely manner• Coordinate cubicle repairs, requirements and moves
• Obtain and secure quotes for office improvement initiatives
• Monitors the use of office supplies and order needed supplies in a timely manner• Coordinating events as assigned
• Plan and coordinate office furniture replacement
• Special projects and other duties as assigned

Admin Support tasks may include, but are not limited to
• Entering / monitoring status of purchase order requests• acting as the Records Management subject matter expert for the Atlantic Business Unit
• Special projects and other duties as assigned

Required qualifications to be successful in this role:

The successful candidate will have:
• Degree/Diploma in Business Administration or education plus equivalent experience
• 3 – 5 years administrative support experience
• Experience coordinating meetings and events
• Experience in facility maintenance/coordination would be considered an asset
• Excellent customer service skills and the ability to maintain a high level of professionalism at all times
• Excellent communication skills and detailed oriented

#LI-NB5

Skills:

• Detail-oriented
• English
• Administrative Support
• Project Management

What you can expect from us:

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Come join our team—one of the largest IT and business consulting services firms in the world.