CLK 15R – Office Manager

The Team
Join our dynamic Youth and Permanency Teams, where your work as an Office Manager will directly support vital services for youth ages 13-19 in the South Island. This passionate and dedicated administrative team, made up of one Office Manager and four Clerks, plays a key role in supporting approximately 25 staff members, including Social Workers, Probation Officers, and other professionals committed to helping vulnerable youth thrive. Together, we strive to create an inclusive and equitable environment, ensuring every young person has access to the care and support they need.

The Role
As the Office Manager for the Youth and Permanency Teams, you will play a key leadership role in ensuring seamless administrative operations that directly impact the lives of youth and their families. From supervising and training staff to overseeing HR, payroll, records management, and financial coordination, your work will support the critical services provided by program staff. This is an exciting opportunity to help build a strong, stable administrative team while contributing to the future success of youth in our community through equitable, accessible, and inclusive support services. 

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent.
• Experience providing administrative and financial support services for a group of staff.
• One (1) year or more of supervisory experience.
• Six (6) months or more experience working with children, youth or families.

Preference May Be Given To Applicants with:

• A Diploma/Certificate or some post-secondary courses in office administration.
• More than 1 year (continuous) experience supervising staff and leading others.
• More than 1 year experience within the last 2 years providing administrative and financial support services for a group of staff.
• More than 1 year experience in records management including the storage, retrieval and destruction of records.
• More than 1 year experience providing financial functions (e.g. reconciliations, purchase card/petty cash management, CAS oracle, processing of invoices).
• Minimum level of Intermediate MS Excel skills.
• Experience with one or more of the following Ministry of Children and Family Development applications: Ministry Information System (MIS), Integrated Case Management System (ICM) and Time and Leave Management (TLAM).
• Recent (within the last 5 years) experience working with vulnerable children, families and caregivers.
• Who self-identify as First Nations, Métis or Inuit with the required combination of education and experience.

For questions regarding this position, please contact Diane.Rivers@gov.bc.ca.

About this Position:
This position has full time on-site requirements.
An eligibility list may be established to fill both current and/or future permanent vacancies.
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.