This posting is only open to current members of the Clerk 9 / Clerk Stenographer 9 Inventory.  If you are not a member of this inventory, please refer to the Applicant Inventories page for information about applying to be an inventory member

Administrative Assistant, Strategic HR
Clerk R9

An eligibility list may be established.

The next exciting step in your administrative career

The Management Services Division (MSD) provides support to the Ministries of: Jobs, Economic Development and Competitiveness; Labour; Municipal Affairs and Housing; and, Tourism, Arts and Culture. MSD is comprised of several branches including: Strategic Human Resources (SHR), Corporate Planning and Priorities, Facilities, Financial Services, and, Information Services. Together, MSD’s vision is to be recognized by our clients as a centre of excellence in the development and delivery of corporate services. 

The Strategic Human Resources Branch (SHRB) mandate is to provide strategic human resources consulting services and customized programing to help Ministries achieve their business objectives. The SHRB also supports the delivery of corporate strategic priorities and initiatives.

The Administrative Assistant, Strategic HR position provides administrative support to the Strategic Human Resources Branch. This is an administrative role supporting the operational requirements of the Executive Director and the SHR team.  Working under limited supervision the incumbent ensures timely and accurate completion of a wide variety of tasks and duties for a high-volume and complex workload.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact Karen.Pettit@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  For more information about how to create or update your profile and how to submit your application, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca   before the stated closing time, and we will respond as soon as possible to assist you.
              

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:

In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

 

  • Grade 12 graduation or equivalent (GED).
  • At least 1 year of experience gained in an office environment.
  • Experience typing, formatting, proofreading and editing a variety of documents and materials using desktop tools such as MS Word, Excel and Outlook.
  • Experience managing an electronic calendar (booking meetings and appointments).
  • Experience organizing meeting resource materials and correspondence for a team or group of staff.
  • Experience with records management, electronic and physical files.
  • Experience providing financial support for a team (invoice processing & batching, purchase card reconciliation, stationery orders, journal vouchering, etc.).

Preference may be given for:

  • Post-secondary education or training in Human Resources.
  • Experience in a Human Resources environment or supporting a Human Resources team.
  • Experience with Time and Leave software.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. 

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS: (Application requirement options and the corresponding screening process)

Cover letter required: NO – Please do not submit a cover letter as it will not be reviewed.

Resume required: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES (COMPREHENSIVE) – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

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